Contact: ltehoa2@gmail.com
Board of Directors and Officers
President: Julie Harden
Email: djharden66@msn.com
Phone: 970-278-9064
Vice President: Red Snyder
Treasurer: David Richards - 1469 27th St SW
Email: richards.david.n@gmail.com
Phone: 978-831-7058
Secretary: Kendall Payne
Flower garden
Julie Harden - 2673 Amber Dr
Email: djharden66@msn.com
Phone: (970) 278 9064
Updated 11/16/2015
Board of Directors Meeting Minutes
Lakeside Terrace Estates II Owners Association
11/11/2015 Meeting Minutes
Published: November 11, 2015
Welcome and Call to Order
The meeting was called to order at 6:30 p.m. by Eric Harting, president. Attendees: Board members Fred Fishburn, Dick Mallot, Laurie Rogers Eric Harting.
Agenda Item: Prepare the budget for 2016
Fred Fishburn presented the financial actuals for 2015 that will be presented at the annual meeting. No changes were made, but it was pointed out that we need to be clear about the dollars remaining in the uncashed CD for $5,000 vs the $5,000 CD cashed to help rebuild the wall.
We reviewed each of the 2015 line item actuals and plugged in the estimated 2016 projected expenses and income line items. We pulled two items planned in the landscape maintenance budget from the mowing contract (aeration will not be done; fall cleanup will not be done by the contractor) in order to free up an additional $1,250 which will be directed towards the capital reserve fund….which is to be funded at the rate of $25/year per homeowner, or $1,500 per year.
Dick will type up the new proposed budget for 2016 and send it out for proofing by the board.
Dick will meet with Tony Donovan and Dick Snell this week to review the maintenance contract changes with them and ensure the mowing contract is revised, if needed and finalized for signing.
Agenda Item: Prepare the materials for the annual meeting and mail to homeowners
The annual meeting will be Nov. 30 at 7 PM at Life Spring Covenant Church….Carlyle and Dotsero. Thanks to Dick Snell for setting up the meeting place.
The bylaws for the lead time needed to announce the date/location for the annual meeting states there must be an announcement notice at least 10 days in advance, so we need to get it in the mail in the next week at the latest.
We reviewed final changes to the agenda, proxy and announcement letter. Changes will be made and copies made by Dick and given to Fred to mail…..along with a copy of the final budget for 2016.
Lauri will put announcement letters on the wooden signs and post by mailboxes in the development. She will also post the information on the website.
Fred will prepare envelopes to mail the package of forms when he receives them.
Agenda Item: Put on the annual meeting---prep for the event itself
Alexa (Eric’s wife) will head up the check-in and registration table for the event.
Lauri will get cookies to serve at the event.
Dick Mallot will ask Dick Snell to present the wall restoration status at the annual meeting. We will also ask Dick Snell to set up the coffee at the church for folks that attend.
Eric Harting will ask Richard Johnson if he will continue heading up the architecture control committee. We will ask for more volunteers for this team at the meeting.
Dick Mallot will make copies of the bylaws that relate to the rules related to the use of parking pads, and how long you can park on them as a homeowner. This issue was asked to be addressed by a homeowner.
We should all seek out new candidates for office for 2016.
Adjourned at 7:45 pm.
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Updated 4/22/2015
Board of Directors Meeting Minutes
Lakeside Terrace Estates II Owners Association
3/31/2015 Meeting Minutes
Published: March 31, 2015
Welcome and Call to Order
The meeting was called to order at 7:00 p.m. by Eric Harting, president. Attendees: Board members Fred Fishburn, Dick Mallot, Lauri Rogers; past president Dick Harden; Landscape committee members Dick Snell, Tony Donovan and Dick Mallot (also in on the landscape committee).
Agenda Item: Maintenance plan for the east wall along Taft
Dick Snell presented the options for repairs that the landscape committee had received bids on:
1.Tear down and rebuild the north end of the wall with the same original wall blocks there today. Put a foundation down to 32” below the surface. Pour new footer 8” thick, 16” wide and 96 feet long, with #2 rebar imbedded. Reinforce the wall every four feet with rebar and concrete. Remove the sidewalk the entire length of the rebuilt wall and re-landscape to match the wall in LTE C. Cost: $13,800 Half the cost down: half when completed.
2.Remove the entire sidewalk for the whole 350 feet plus length of the east wall and re-landscape to match the walls in LTE C. Cost: $9,000
3.Mud jack the sidewalk panels that slope into the wall to prevent more damage to the wall due to improper water drainage away from the wall. Cost: $2,500
4.Caulk the crack between the sidewalk and the wall after the mud jack to reduce/prevent water from flowing under the wall. Estimated Cost: Under $1,000
5.Repair the south end of the wall where it veers to the southwest. Do a temporary fix with rebar to pin the wall to the pillar on the corner of the wall and other concrete reinforcements. Estimated Cost: Less than $1,000.
6.Seal the caps on top of the wall with a sealer to prevent damage and caulk the crack between the sidewalk and the wall. Cost: $200. The labor to caulk and to seal will be done with HOA volunteers.
After a discussion of the options and our current financial status, the board voted to adopt options 1, 5, and 6. Option 4 will be done as well, but there will be no mud jacking at this time.
The money for this work will come from the accrued savings and CDs in the LTE HOA II bank accounts.
Eric will send out an email to all the homeowners to notify them of the maintenance plan for this year. Lauri Rogers will post the minutes of this meeting and the details of this expenditure on the website.
The landscape committee will report back to the board the status of the wall rebuild and findings from the work at a board meeting after the work is completed.
The board will present all the remaining maintenance requirements and options at the annual meeting in November/December, along with estimated costs that will be incurred to stay up with the maintenance. We will get input on the options/costs from the homeowners at that time.
The landscape committee will work to reduce water and mowing costs this year to help build back up our financial reserves for future maintenance projects.
Agenda Item: Voles
The board discussed the “war” on the voles. Homeowners are making progress at eradication. Any chemicals bought and used on the HOA open space will be reimbursed by the HOA if a receipt is presented.
Agenda Item: Ash Borer problem
The HOA took the position that we will not take any proactive actions at this time to head off the ash borer. We will have limited money available to us this year so we will deal with any borer issues that come up at that time. The city is taking the action to cut down ash trees instead of trying to fight it with chemicals.
Adjourned at 7:45 pm.
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Board of Directors Meeting Minutes
Lakeside Terrace Estates II Owners Association
Annual Meeting Minutes
December 2, 2014
Welcome and Call to Order
The meeting was called to order at 7:04 p.m. by Dick Harden, president. Other directors present – Lauri Rogers, Fred Fishburn.
A quorum was established with 18 homeowners present, along with 10 proxies,1 homeowner with 2 votes (2 lots). Twelve owners are required for a quorum.
Welcome new homeowners, Eric & Alexa Harting 2690 27th Court SW
Approve Minutes from 2013 Annual Meeting
Lauri Rogers read the 2013 Annual Meeting minutes. There was a motion to approve the minutes as read.
The motion was seconded and so carried.
Financials
Fred Fishburn reviewed the current financials and verification of our two Certificates of Deposit. He thanked everyone for paying their dues in a timely manner. Some highlights of the financials Questions - Answer:
• Q: What is the lawn maintenance clean fee - A: Determined to be a leaf removal fee
• Q: What is the tree planting fee - A: Dead tree removal and two new trees have been planted
• Q: If you have a question for the board who do you contact - A: Any board member by phone or email
If you see something that needs attention please call the board!
There was a motion to approve the Treasurers Report, seconded and so carried.
The 2015 Budget was approved as presented.
New Business
Dick Harden presented our stone wall structural problems and passed around photos.
The wall has:
•5 major cracks
5 major cracks•13 places where the wall has separated from the columns
13 places where the wall has separated from the columns •Sidewalk is leaning towards the wall
Sidewalk is leaning towards the wall•No footing under the wall
No footing under the wall•Drainage problem
Drainage problemDick Snell has contacted several professionals for information and estimates on repair of the wall and the drainage and the sidewalk.
So far it seems we have three possibilities for the repairs to the wall:
1.Mud jacking – cost approx. $2,000 – may only last 3 years
Mud jacking – cost approx. $2,000 – may only last 3 years2.Helical Piers – cost approx.$3,000
Helical Piers – cost approx.$3,000 3.Build new wall – cost approx. $20,000+
Build new wall – cost approx. $20,000+It was determined we need to learn more about the damage and the cost of repair to the wall. While this is being studied it was agreed to observe the wall and watch for changes. It was decided meanwhile to determine and proceed with what to do about the sidewalk damage.
The options for the sidewalk repair/removal are:
1.Remove side walk and replace it with gravel or some type of crushed rock
Remove side walk and replace it with gravel or some type of crushed rock2.Remove sidewalk and replace with sod
Remove sidewalk and replace with sod3.Repair cracked sections of sidewalk and see if the city will pay ½ the cost
Repair cracked sections of sidewalk and see if the city will pay ½ the costThere was a vote: to remove the concrete, majority passed. (if city approved)
There was a vote: to replace the concrete with sod, 13 votes
to replace the concrete with crushed rock, 16 votesWas agreed committee take several actions:
1.Check with city to see if the sidewalk has to be there, if it does, does it have to be concrete?
Check with city to see if the sidewalk has to be there, if it does, does it have to be concrete?2.Get several estimates for all three repair options: sod, crushed rock and/or concrete
Get several estimates for all three repair options: sod, crushed rock and/or concrete 3.Based on our vote and price estimates determine which is the most effective way to proceed
Based on our vote and price estimates determine which is the most effective way to proceed4.Have repairs to sidewalk implemented in spring
Have repairs to sidewalk implemented in springThere was a motion to proceed with these action plans, seconded and so carried.
Committee Business
Reminder to Homeowners always contact Architectural Control Committee or the Landscaping Control Committee before making any changes. Talking to someone is not approval. You need to get approval in writing.
Committee Volunteers – Julie Harden, Architectural Control Committee, stepped down.
New appointed volunteers:
Architectural Control Committee
Bill Tiefenbrun
Steve Olson (970) 622 0385
Richard Johnson
Landscaping Committee
Dick Snell (970) 776 9492
Tony Donovan
Dick Mallot (970) 622 0061
Flower beds
Julie Harden (970) 278 9064
Alexa Harting
Thank you everyone for volunteering!
Election of Officers
Dick Harden, President and Ann Sims, Secretary stepped down.
Lauri Rogers, Vise President and Fred Fishburn, Treasurer, agree to continue to serve.
New Officers are Eric Harting, President and Dick Mallot, Secretary
A motion to accept the current Officers, seconded and so carried.
Other Business
There was a motion to create a capital improvement account by increasing our HOA fee to $300 per year. Take the new $25 and place it in a capital improvement account for future maintenance or repairs. A vote was taken:
In favor of increase – 19
Opposed – 10
Increase of new HOA fee to $300 a year was approved for 2015.
Setting up a capital improvement account with the new $25 fee that will be collected was approved.
There was a motion to take our current reserve and put it into a capital improvement account and every year if there are leftover funds, 80% of that would then be added to this account. No $25 raise needed.
A vote was taken:
In favor of new motion – 9
Opposed - 17
This motion was not approved.
Current Officers:
Eric Harting, President (970)663-5784 eric_harting@yahoo.com
Lauri Rogers, Vise President (970)669-4431 irual@juno.com
Fred Fishburn, Treasurer (970)481-2285 papafishburn@gmail.com
Dick Mallot, Secretary (970)622-0061 dickmallot@comcast.net
Adjournment
With no further business to discuss, the meeting was adjourned at 9:31 PM.
Respectfully submitted,
Lauri Rogers, acting Secretary
Architectural Control Committee
** Note! If you are considering exterior changes (painting, roofing, new decks, additions to your house, fencing for patio/dog runs, anything structural) to your home, or landscaping changes (new trees, gardens, especially to the front of your house), before you proceed to make any changes to your home, Click here!
After you get the form, print it, fill it out with your planned changes, and take/send it to the Architecture Control Committee - -
Architectural Control Committee
Harry Banbury Phone: (970)593-1314 hbanbury@comcast.net
Red Snyder redsnyder@outloo.com
John Felicelli
Landscaping Committee
Mike Uittenbogaard Email: mnsuittenbogaard@hotmail.com
Red Snyder Email: redsnyder@outlook.com
Updated 12/4/2015
Lakeside Terrace Estates II Owners Association
Annual Meeting Minutes
November 30, 2015
Welcome and Call to Order
The meeting was called to order at 7:04 p.m. by Eric Harting, president. Other directors present – Lauri Rogers, Fred Fishburn, and Dick Mallot
A quorum was established with 20 homeowners present. Twelve owners are required for a quorum.
Welcome new homeowners, James & Jeanne McGinnis, Gene and Karen Keys, and Richard and Linda Dickerson
Approve Minutes from 2014 Annual Meeting
Dick Mallot read the 2014 Annual Meeting minutes. There was a motion to approve the minutes as read.
The motion was seconded and approved.
Financials
Fred Fishburn reviewed the current financials and the current balance in checking ($3172). There was a question of why only $975 in the capital improvement savings account. Reason: we used most of the money to help pay for the wall improvements which cost over $14,100, per Dick Snell.
Steve Olsen suggested we change the name of the savings account to “capital improvement savings account” on the budget reporting worksheet to make it clear that it is to be used for capital improvement projects.
Fred presented the proposed 2016 budget and after a few questions on it, it was moved and seconded to approve it. The motion carried and it was approved.
Wall reconstruction status
Dick Snell reported on the process the landscape went through to procure different bids for the wall. Bids went up to $40,000, but the landscape team finally procured a bid of $13,900 to complete the sections that needed to be re-built. Project was completed, along with grading the ground to the east of the wall to run the water off, and a gravel path next to the wall. At a cost of only required materials to the association, the entire section of wall was caulked at the ground level with the sidewalk by Dick Snell and Tony Donovan to prevent water from draining under the wall and washing away the foundation. A sealer was put on the caps on the wall to complete the work that was not contracted out. Total cost of sealers and caulking: $200
Everyone agreed no new work should be planned for at least a year, or if there was any imminent danger of the wall posing a risk to people near the wall.
We discussed the excellent work by Tony and Peggy Donovan, Dick Snell, Earl Pape, Skip Walton, and Jim Payson, the welder to the south of our development to cut up and haul off a downed large fir tree just northwest of Tony Donovan’s house. Again, this was done at no cost to the association, whereas outside contract bids were up to $1,000 to do the job. Good job, gang!
There was a hint that the tree came down due to excessive water in the area. Homeowners near that area were asked to check for any excessive water appearing in the area. We could have a water leak in the area.
Parking Rules
Eric covered the HOA bylaws regarding parking rules and asked if there were any issues that homeowners wanted to bring up. Several homeowners indicated that neighbors were parking long term in the public areas. They were asked to bring any issues to the board if they wanted help in notifying the offenders of the parking rules.
Other Rule Reminders
Homeowners were reminded to pick up after their pets. Pets are leaving poop in homeowner’s yards near the streets; and in some cases, the bags with poop in them are being left as well.
New Business
Discussed making changes to the website to allow homeowners to list issues for the rest of the development to see and comment on. Harry Banbury and Lauri Rogers will discuss and see if there is a good way to handle this, or if we should leave it up to neighbors to discuss and resolve.
The feasibility of getting a HOA credit card for use for miscellaneous expenses was discussed. The board will investigate this issue.
Steve Olsen recognized Earl Pape for maintaining the McKenzie Court area for years. Good job, Earl.
Steve also brought up the issue of trash truck pickups on one of the long “driveways” off of McKenzie Ct. A homeowner believes that the trash truck has cracked his driveway and that the truck should never be on his driveway at all. Homeowner is: John Juhasz, 1698 McKenzie Ct. Email address copcollectors@msn.com. Dick Mallot volunteered to get the city solid waste head notified to look into it.
If anyone wants website changes made, contact Lauri Rogers to discuss.
Christmas Tree Lighting on Taft
The landscape committee has also put Christmas tree decorations and lighting in the flower beds along Taft Ave for your viewing pleasure. Pls take time to notice the work done over there this year for this holiday season.
Committee Business
Homeowners were reminded to always contact Architectural Control Committee or the Landscaping Control Committee before making any changes. Talking to someone is not approval. You need to get approval in writing.
After reviewing each committee and asking for volunteers, here is the list and the members of each:
Architectural Control Committee
Steve Olson (970) 217-7276
Richard Johnson (303) 674-5117
Harry Banbury (970) 593-1314
Landscaping Committee
Dick Snell (970) 776 9492
Tony Donovan (970) 593 3057
Dick Mallot (970) 622 0061
Gene Keys
Cleanup Committee
Dick Snell: (970) 776 9492
Tony Donovan (970) 593 3057
Gene Keys
Flower beds
Julie Harden (970) 278 9064
Alexa Harting (970) 663 5784
Thank you everyone for volunteering!
Election of Officers
Eric Harting, President, Lauri Rogers, Vice President, Fred Fishburn, Treasurer, and Dick Mallot, Secretary agreed to continue to serve another year.
A motion to accept the current Officers was made, seconded and approved.
Current Officers:
Eric Harting, President (970)663-5784 eric_harting@yahoo.com
Lauri Rogers, Vice President (970)669-4431 irual@juno.com
Fred Fishburn, Treasurer (970)481-2285 papafishburn@gmail.com
Dick Mallot, Secretary (970)622-0061 dickmallot@comcast.net
Adjournment
With no further business to discuss, the meeting was adjourned at 7:50 PM.
Respectfully submitted,
Dick Mallot, Secretary
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Lakeside Terrace Estates II HOA 2018 Annual Meeting Minutes
AGENDA October 2, 2018
Mount Olive Lutheran @ 7:00 PM
Role Call – Done by Sign-In Sheet
I. Call To Order – President Jim Willard
a. A quorum was present (37 including proxies)
II. Minutes of the 2018 Annual Meeting – Were read by the Secretary with one correction
(landscape maintenance was not included in the Reserve Assessment Analysis as stated in the minutes)
III. Financial Report ( 2018 to date) – Was presented by the Treasurer .
The Operating Fund was impacted by the purchase of a computer; water and
mowing charges were incomplete.
Report is attached.
IV. Committee Reports:
a. Architectural Review – Miscellaneous minor activities
b. Landscaping Review – no report
V. Reserves Assessment Analysis – No change in basic plan, approximately $17,500 in the fund.
The fund is still “weak” based on State of Colorado recommendations.
Most at risk is the sprinkler system.
VI. Old Business – None tabled from prior meeting.
VII. New Business
a. Election of Officers for 2018:
Jim Willard was nominated for President. No other nominations
Julie Harden and Rod Straub were nominated for Vice President
A show of hands vote reflected Julie = 21, Rod =16 . Julie was elected.
MJ Willard was nominated for Secretary. No other nominations were offered.
She was elected by unanimous vote and agreed to serve for one more year.
David Richards was nominated for Treasurer. No other nominations were offered.
He was elected by unanimous vote.
b. Projected Budget 2019 was presented by the President
Landscaping costs are about $14,000 higher dues to higher water charges from the city
and an an increase in the number of mowings as well as an individual weekly increase of $25.
Dena Johnson moved to approve the budget, seconded by Everett King
Discussion ensued with a focus on the value of keeping up the HOA appearance.
The issue of the trees bordering 28th Street and the Ash Borer threat was raised.
The President pointed out the Trees issue was coming up later in the agenda.
The vote to approve the 2019 budget containing the $400 annual dues was taken.
It passed unanimously.
c. The Capital Reserve Fund was presented by the President. No expenditures occurred in 2018.
The continuing of the $50 annual assessment was moved by Earl Pape and seconded by Everett King.
Discussion revolved around the concerns about the erosion under the sidewalk and the
possibility of the wall collapse. Dick Mallot called for the question and the motion passed unanimously
(Capital Reserve Assessment for 2019 = $50 per lot).
b. Trees – The general topic of Trees was introduced by the President. Varying opinions exist as to the trees
along 28th Street and in the HOA areas. Enough existed that the President asked for a sub-committee to
the Landscaping Committee was formed. In the discussion The President asked for volunteers to chair
the two standing committees. Richard Johnson agreed to chair the Landscaping Committee for 2019 and
Harry Banbury agreed to continue fielding Architectural Control questions.
e. Items from the floor included a concern about speeders on 28th Street and the President agreed to try
to contact the HOA President for Spring Mountain to determine if they would ask their drivers to observe
the speed limit.
Another concern expressed was about the misuse of visitors' parking spaces by residents.
Gene Keys volunteered to look into possible signage and/or other consequences.
The meeting was adjourned by General Consent at 8:30 PM.
Lakeside Terrace Estates II HOA Annual Meeting
Minutes October 22, 2019
Seventh Day Adventist Church @ 6:30 PMRoll Call – To be done by Sign-In Sheet (to determine a quorum)I.Call To Order – President
Call To Order – Presidenta. Establish a quorum – quorum established (25 members including proxies)II.Minutes of the 2018 Annual Meeting – Dispensed with by General ConsentIII.Treasurer's Report ( 2019 to date) – Water and sprinkler repair were major itemsIV.Committee Reports:a. Architectural Review No issues (Banbury and Olson agreed to serve for 2020)b. Landscaping Review No issues (Peter Oberhammer will serve with Dick Mallot's support for 2020)V.Reserves Assessment Analysis – Banbury and Olson stated the HOA was on planVI.Old Business – None tabled from prior meetingVII.New Business:a. Election of Officers for 2019: President – Rich Johnson volunteered, his name was placed in nomination, seconded by Dick Mallot. He was elected by unanimous consent Vice President – Julie Harden volunteered was nominated, Dick Mallot was self-nominated and seconded by Brenda Presnall, Dick deferred to Julie. Julie Harden was elected by unanimous consent. Secretary – Harry Banbury nominated Dick Mallot, seconded by Steve Olson Dick Mallot was elected by unanimous consent Treasurer – David Richards was nominated byn Brenda Presnall, seconded by Jerry Welch. David Richards was elected by unanimous consent.b. Projected Budget 2020 – The President presented the budget for 2020. Costs are essentially the same as 2019 with the exception of a HOA Dues stipend to be given to the incoming President and Treasurer. After discussion Harry Banbury moved to approve the budget as submitted ($415 annual dues including the extra $15 for the stipend waivers), seconded by Steve Olson. The motion passed with one dissenting vote. Harry Banbury then moved and seconded by Steve Olson that the waiver of dues for President and Treasurer remain in place for the future. The motion passed with one dissenting vote. In order to abide by the HOA Bylaws, the HOA membership must pass the dues/compensation waivers by 50 percent. Thus, Harry Banbury moved that the present officers (2019) send a written ballot to all 58 homeowners to ratify the stipends. It was seconded by Dick Harden. The motion passed with one Nay vote.c.Capital Reserve Issues –The President recommended continuing the $50 Capital Reserve Assessment fee for 2020. Steve Olson and Harry Banbury stated that was consistent with the plan they submitted several years ago. Dick Mallot moved to accept the recommendation, seconded by John Felicelli. The motion passed unanimously.
Capital Reserve Issues –The President recommended continuing the $50 Capital Reserve Assessment fee for 2020. Steve Olson and Harry Banbury stated that was consistent with the plan they submitted several years ago. Dick Mallot moved to accept the recommendation, seconded by John Felicelli. The motion passed unanimously.d.Items from the floor = The President reminded attendees of the Neighborhood Meeting for the Waters' Edge Development on Oct. 23
Items from the floor = The President reminded attendees of the Neighborhood Meeting for the Waters' Edge Development on Oct. 23 Julie Harden commented on the continued residents' use of the visitors' parking pads for long-term personal use. The President will reemphasize the issue in the letter to homeowners Brenda Presnall mentioned the unkempt nature of a house for sale in the cul-de-sac. She had relayed that to the realtor with no result. It was suggested that she tell the realtor to address the situation or the HOA would order a cleanup and charge the home (A lien could be placed to ensure payment) Dena Johnson moved to adjourn the meeting, seconded and the meeting was adjourned by unanimous consent.Respectfully submitted M.J. Willard, SecretaryLakeside Terrace Estates II – Annual Meeting
Thursday, November 2, 2023 at 6:30pm
Mount Olive Lutheran Church, Loveland, CO
Welcome – Julie Harden, President
Quorum established (45 residents present plus 12 proxies submitted)
New members introduced themselves
Annual Meeting Minutes from last year reviewed
Correction: Steve Olsen is the City Council liaison to the Loveland Utilities Commission. The minutes were approved after a motion by Dena Johnson, seconded by Dick Mallott.
Financial Report – David Richards, Treasurer
Our primary expenses remain as lawn maintenance and water. This year while our new lawn maintenance contractor was a little more expensive, our water usage was reduced by more than the contract increase. Thanks to Jerry Welch for his work with our lawn and sprinkler vendors in order to keep our sprinkler system running efficiently and keeping the water costs down.
The current balance on our reserve fund is $15,447.16. The preferred goal is to increase that fund to $25,000-$30,000. (Our HOA voted in 2016 to get our reserve fun to $30,000 through dues assessments.)
Big Horn (our landscape contractor) has agreed to keep our service fees flat for 2024 with the one possible exception of fertilizer as he is unable to predict cost increases for that in the coming year.
The 2024 budget includes funds for treating our ash trees for ash borers. Davey Tree will treat half of our trees this year and the other half next year. They are also extending a discount to homeowners who would like to treat their trees on their own properties. Please mention that you are a member of our HOA to get that discount.
Proposed dues for next year are $600 per lot plus $100 per lot to help fund our reserve fund. A total of $700 will be due for each lot next Spring. Watch your mail for your notice to pay.
Steve Olsen moved to accept the 2024 budget proposal, Erik Ongena seconded.
Committee Volunteers requested – Julie Harden, President
Both our Architectural Control and Landscape Committees are in need of extra help.
Red Snyder and John Felicelli volunteered to help Harry Banbury with the Architectural Control Committee.
Mike Uittenbogaard and Red Snyder volunteered to also help with the Landscape Committee.
Election of Officers
The following slate of officers was presented to the group:
Julie Harden, President
Nicki Staiano, Vice President
David Richards, Treasurer
Cris Alsum, Secretary
Brittany Ongena also volunteered to help as a back up if needed.
Rod Snyder moved to accept the slate of officers, Steve Olsen seconded. The motion passed.
Thanks to Laura O’Reilly who is stepping down from serving as our Vice President.
President’s Report – Julie Harden
We have removed two of the trees from 28th Street and trimmed back the others.
The walkway between Amber and McKenzie has been cleaned up for access of all neighbors. It is important that we keep this walkway clear. The reason it was required when our neighborhood was built, was so that school children would have a safe way to get up to Amber Dr. in order to meet the bus (as we have just one stop at the corner of Amber and 28th St. SW).
End caps on the wall that had been pushed off-center by tree growth have been fastened back in place.
We have established “Happy Hour” at the Alsums on Amber Dr. Watch for the black and green flag (generally on Fridays during good weather) and come on by. Bring a drink and a chair from 4:30-6:00.
Water Conservation presentation – Steve Olson
Last year at our annual meeting, Steve offered to do some research regarding options to replace some of our green space with xeriscaping in order to help conserve water. Steve serves as the City Council representative on the Utilities Commission for the city.
Northern Water came and conducted an assessment of our neighborhood. They recommended that we look at our shared spaces in 3 zones. (See report attached).
The state of Colorado has grants available to neighborhoods who wish to apply for funds. They are matching grants, so we would be required to also make capital expenditures for any approved projects.
A member asked about the covenant requirements of grass on our yards. It was shared that state laws override our covenants in order to aid in conservation.
Steve recommended that we look at doing one zone at a time.
There was discussion regarding the green space on Lynn Ct. While no formal recommendations are being made at this time, neighbors made it clear that there is a strong desire to maintain the grass in that area.
Other member comments included: new members choosing to move to our neighborhood because the like the “look” of it. Also, taking the opportunity to cut our lawn care and water bills is worth looking at.
No changes to any landscape in our common areas will be made without 67% of our members voting to approve such changes.
Homeowners are free to make changes in their own yards regarding landscape (including but not limited to xeriscaping) after submission of a plan and approval by the Landscape Committee.
Covenant Review Committee – Julie Harden
It has been many years since our covenants have been reviewed. Upon review of past annual meeting minutes, Julie discovered that several decisions had been made by our HOA but those changes were never noted in our covenants.
The Executive Committee will be spending time in the coming year reviewing and proposing changes to the community to consider and vote on.
Dick Mallot and Mona Clark volunteered to help with this review project.
Meeting Adjourned at 7:30.
Respectfully Submitted,
Cris Alsum, Secretary
